Employee cost calculator

(Updated 04/01/23 to include research on actual time lost)

How Much Does an Employee Cost?

Have you ever wondered how much an employee costs your business? Scroll down to use the top section of our handy calculator.

It gives an accurate overall cost inc. National Insurance, employer pension contributions and other office/admin overheads and benefits.

How Much Time (= Money) is Wasted?

According to research carried out by Currys, the average worker loses 46 minutes per day to technological delays. Other sites quote figures ranging between 27 and 53 minutes. The figures are pretty scary.

Use this calculator, and tweak the figures to get an idea of how much money is being wasted on poor IT. Maybe even carry out research and put in figures more specific / accurate to your business. I think it will shock you.

1 minute = ~£100 PA
46 minutes = ~£4,600 PA

10 employees = ~£46,000 !!!

Think about those old PCs that take a few extra minutes to boot up or restart. What about inadequately resourced machines taking a few seconds longer to load a document or spreadsheet? Are there any other things in your business that take up unnecessary time? Any repeating processes that can be automated?

They very quickly add up to a significant amount of time.

The cost of a new PC would be offset in the first few months, let alone the 3-5 year lifespan of a decent machine.

It really makes no sense allowing any of your staff to lose even 2 minutes a day to inadequate systems or processes.

Try to think of other aspects of your business where your staff are not as efficient as they could or should be. Written SOPs (standard operating procedures) and other things that save a few minutes or seconds here or there are so incredibly important. Here are some of the unseen £££ going missing.

Also bear in mind the fact that the income generators in your business are almost certainly backed up with back-end staff e.g. Accounts and HR so their overheads may be more than you think. The £5k default  in here may be too low. Add benefits e.g. healthcare to the salary as NICs will be due on them.

Note: most employees are only 70-80% efficient. The wasted costs figures are actually worse; losing 10 minutes out of the productive part of the day is worse than losing 10 minutes out of a 100% day. The maths below doesn’t factor this in.

Play with the figures on our bespoke employee cost calculator – it is a bit of an eye opener! Scroll down for a video that takes you through the workings.

Also – feel free to check out our Downtime Cost Calculator which deals with downtime rather than lost productivity.